Glossary
 

African American Business
A person having origins in any of the racial groups of the African Diaspora.

Asian American Business
A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands, including the Hawaiian Islands prior to 1778.

Browser Version
Unsure what browser version you have? Click on Help in your browser, and select the last item "About (name of browser)." This will display information about the version of the browser you are using.

Company Name
This is the legal name of your business. If you are doing business as an individual, please use your full legal name.

Contact Email
The Main Contact Email is the email address associated to the person registered as the primary point of contact for the vendor registration. This is the person who is assigned a username when initially registering for the Vendor Registration System. Other Contact Email is the email address associated to any contact defined in a particular vendor registration. For example, a Billing Contact may be a contact selected to send a password reset request email.

Corporation
In forming a corporation, prospective shareholders transfer money, property, or both, for the corporation's capital stock. A corporation generally takes the same deductions as a sole proprietorship to figure its taxable income. A corporation can also take special deductions. The profit of a corporation is taxed to both the corporation and to the shareholders when the profit is distributed as dividends. However, shareholders cannot deduct any loss of the corporation.

Domicile
The state in which your company has its principal place of business, and as it relates to corporations, the state under whose laws the corporation was formed.

Dun and Bradstreet Number
The Dun and Bradstreet DUNS (Data Universal Numbering System) is a worldwide method of classifying businesses. The number can be used to uniquely identify a business, or to link it to other entities within a corporation. For more information, please visit  www.dnb.com.

Estate/Trust
A combination of firms or corporations formed by an agreement establishing a trust whereby shareholders in the separate corporations exchange their shares for shares representing proportionate interest in the principal and income of the combination and surrender to the trustees the management and operation of the combined firms or corporations.

FL Revenue ID
This is the company's revenue identification number for doing business in the state of Florida.

Foreign Entity
A corporation organized under the laws of a state or government other than that in which it is doing business.

Government Entity
A city, county, state, federal, or other government entity that provides goods or services.

Hispanic American Business
A person of Spanish or Portuguese culture with origins in Spain, Portugal, Mexico, South America, Central America, or the Caribbean, regardless of race.

Name that appears on 1099 form
This name must match the name to which your FEIN or SSN was issued. It may be different from the company name entered at the initial registration page. If you file taxes under a Social Security Number, the name format will be: Last, First MI. If you file taxes under a FEIN number, enter the company name that appears on the 1099 form.

Native American Business
A person who has origins in any of the Indian Tribes of North America prior to 1835, upon presentation of proper documentation thereof as established by rule of the Department of Management Services.

Non-corporate Rental Agent
A non-corporate agency that rents goods or services.

Non-Profit with Minority Board
A non-profit business with a board of directors that is at least 51% comprised of one or more of the following minority groups: African American, Hispanic American, Asian American, or Native American. A non-profit organization is one that is not seeking or producing a profit or profits.

Non-Profit with Minority Employees
A non-profit business with at least 51% of employees comprised of one or more of the following minority groups: African American, Hispanic American, Asian American, Native American. A non-profit organization is one that is not seeking or producing a profit or profits.

Non-Profit Serving Minority Communities
A non-profit business with customers comprised of at least 51% of the following minority groups: African American, Hispanic American, Asian American, Native American. A non-profit organization is one that is not seeking or producing a profit or profits.

Not-for-Profit Corporation
A not-for-profit corporation is one that is not seeking or producing a profit or profits.

Partnership/Joint Venture
A partnership is the relationship existing between two or more persons who carry on a trade or business. Each person contributes money, property, labor, or skill, and expects to share in the profits and losses of the business. A partnership is not a taxable entity. Each partner includes his or her share of the partnership's income or loss on his or her tax return.

Password
Password can be between 6 and 15 characters and is case sensitive, example Secret11

Professional Association/Professional Group
A group of persons who share common interests or a common purpose and who are organized with varying degrees of formality.

Requirements List
In order to begin the registration process, you will need the following information:

  • Company Name
  • Tax ID Type - Social Security Number (SSN) if your company files taxes under an SSN; Federal Employer Identification Number (FEIN) if your company files taxes under an FEIN
  • Tax ID Number - SSN or FEIN 9-digit number
  • Tax filing information - including the business name on your 1099 tax form (where applicable)
  • W-9 - The Florida Department of Financial Services (DFS) requires vendors to have valid Form W-9s on file before releasing applicable payments. As a new vendor, you must file a W-9 with the Department of Financial Services. Failure to do so could result in the delay of payments for services provided to the state. You can submit/update your Form W-9s electronically on  https://flvendor.myfloridacfo.com.
  • Location Information:
    • A business name for each company location (if different from the company name)
    • A complete address for each location (including details for sending purchase orders, payments and bills to each location)
    • A contact person for each of your locations
  • Commodity codes that describe the products and/or services your company provides
  • Your CMBE information (Certified Minority Business Enterprise)
  • If you were previously registered with the State of Florida as a vendor (in the State Purchasing System called SPURS), you will need to know your state-issued sequence number and PIN to complete the registration process. If you do not have your sequence number and PIN, or if you do not remember your Username and Password, please call 866-FLA-EPRO (866-352-3776) to request this information.

Small Business
An enterprise with annual sales of $5 million or less that has 200 or fewer full-time, permanent employees. The company is also considered to be a small business if the enterprise has been recognized as an 8(a) certified business by the federal government.

Sole Proprietorship/Self-Employed
A sole proprietorship is an unincorporated business that is owned by one individual. It is the simplest form of business organization to start and maintain. The business has no existence apart from you, the owner. Its liabilities are your personal liabilities and you undertake the risks of the business for all assets owned, whether used in the business or personally owned.

Tax ID Number
This is your Federal Employer Identification Number (FEIN) or your Social Security Number (SSN) if you are doing business as an individual. For vendors located outside of the United States, please contact the Vendor Registration Help Desk to register.

Username
Username can be between 6 and 12 characters. For example, salesrep1 or sarahsmith. All Usernames are stored in upper case. Case sensitivity does not apply to usernames.

Woman Owned Business
A business that is at least 51% owned and operated by women.